CONTRIBUTOR & AUDIENCE INFORMATION
Welcome to Sauti Sessions Network Limited
Thank you for your interest in participating in our Productions or attending our events. Please review the relevant documents below before you participate.
For Contributors (Guests, Interviewees, Speakers, Performers, Artists, Presenters, Moderators)
If you have been invited to contribute to one of our Productions, please read the following documents carefully before signing the Contributor Consent and Appearance Release.
Document | Description |
|---|---|
This is the form you must sign to confirm your participation. By signing, you agree to be bound by the terms set out in this Release and the incorporated Contributor Terms and Conditions. | |
Terms and conditions incorporated into the Contributor Consent and Appearance Release by reference. | |
Information for audience members attending Sauti Sessions events. |
CONTRIBUTOR TERMS AND CONDITIONS
(Incorporated to the Contributor Consent and Appearance Release by reference)
Thank you for agreeing to participate in one or more productions of Sauti Sessions Network Limited(hereinafter “the Network”).
The Network creates and distributes a variety of editorial and creative content, including live shows, podcasts, blogs, documentaries, interviews, performances, digital publications, livestreams and other current and future productions (collectively, the "Productions").
Please read these Terms and Conditions carefullybefore signing theContributor Consent and Appearance Release(“the Release”).These Terms and Conditions are incorporated and applied into the terms of the Release, and by signing the Release, you confirm that you have read, understood and agree to be bound to the Terms and Conditions below.
Participation
By signing the Release, I voluntarily agree to participate in the Productions as a guest, interviewee, speaker, performer, artist, presenter, moderator or contributor (referred to in the Release and these Terms and Conditions as the“Contributor”). I acknowledge that the nature of the Productions has been explained to me and I agree to participate.
Consent to Recording
I give my consent to the Network and its affiliates, subsidiaries, licensees, agents, representatives, officers, directors, employees, successors and assigns to: record, photograph, film, livestream and otherwise capture my: image, likeness, appearance, voice, conversations, sounds, speeches, performance, musical performance, musical composition, audience interactions, gestures, mannerisms, biographical information voluntarily provided by me and, any other contribution made by me during the creation of the Productions (collectively referred to in this form as the “Content”).
I acknowledge that this consent shall extend to and include rehearsals, behind-the-scenes footage, promotional recordings and any incidental recordings made in connection with the creation of the Productions.
Intellectual Property and Ownership of the Content
I understand and acknowledge that all recordings, photographs, audio recordings, video recordings and other materials arising from my participation in the Productions shall belong exclusively to the Network.
I hereby irrevocably assign to the Network, throughout the world and for the full term of copyright (including any extensions or renewals permitted by law), all copyright and related proprietary rights subsisting in the Content created by or contributed by me in connection with the Production, together with the unrestricted right to use, reproduce, record, publish, communicate to the public, broadcast, stream, distribute, make available, exhibit, adapt, edit, translate, subtitle, dub, synchronise, create excerpts and promotional materials from, archive, commercialise and otherwise exploit the Content, in whole or in part, in any media or format now known or developed in the future, and to authorise, license or sublicense any other person to exercise those rights.
To the extent that my participation gives rise to any performers’ rights or other rights that cannot lawfully be assigned under applicable law, I hereby irrevocably grant the Network an exclusive, perpetual, worldwide, royalty-free, transferable and sublicensable licence to exercise and exploit those rights to the fullest extent permitted by law for the purposes contemplated by the Release.
Except as expressly provided in the Release and these Terms and Conditions, nothing shall be construed as limiting the Network’s ownership of the recordings or other materials produced in connection with the Production.
To the extent permitted by law, I waive and/or agree not to assert my moral rights in the Content insofar as is necessary to enable the Network to exercise the rights granted under the Release, provided that nothing in the Release authorises the distortion, mutilation or other modification of my contribution in a manner that is prejudicial to my honour or reputation and is otherwise unlawful or misleading.
Use of Content
I authorise the Network to use, publish, reproduce, communicate to the public, broadcast, stream, distribute, display, exhibit, licence and/or otherwise exploit the Content in whole or in part, including in connection with: livestreams, full-length programmes, mini-documentaries, documentaries, podcasts, blogs, websites, newsletters, mobile applications, social media platforms, promotional trailers, advertisements, publicity campaigns, educational material, archival collections, and any other existing or future media or distribution platform. This consent applies worldwide and continues indefinitely unless otherwise agreed in writing.
I acknowledge and understand that the Network reserves the right to use or decline to publish any Content, including the right to refuse to record or publish material involving a minor where publication would not be in the minor’s best interests or may otherwise contravene applicable law. I acknowledge that I have no claim against the Network in the event that my contribution is not published.
Editorial rights
I acknowledge that the Network has full editorial discretion to: edit, shorten, rearrange, excerpt, subtitle, caption, translate, dub, crop, resize, colour grade, reformat, synchronise with other content, create promotional clips, create highlight reels, archive and/or otherwise adapt the Content, provided that such exercise of discretion is lawful and does not materially misrepresent my participation or contribution to the Productions.
I waive any right to inspect or approve the final version of any Productions.
Use of Name and Likeness
I hereby authorise the Network to use my: name, stage name, image, likeness, photograph, voice, biography, professional profile and/or any other identifying information voluntarily provided for editorial, promotional, advertising, sale, re-creation of events and/or publicity purposes relating to the Productions or otherwise, in all media, now known or hereafter devised.
Compensation
Unless expressly agreed in writing before my participation, I understand that I shall not receive any royalties, residuals, repeat fees, licence fees or any other form of compensation arising from the present or future use of the Content.
Where a fee has been agreed upon prior to my participation, the fee shall constitute full consideration for the Content.
Contributor Confirmations
I confirm and acknowledge that:-
I have authority to enter into the Release.
My participation is voluntary.
The information I voluntarily provide and statements that I make are true to the best of my knowledge, information and/or belief.
Where I refer to identifiable third parties, I have done so lawfully and responsibly.
I will not knowingly disclose personal and/or confidential information without lawful authority.
Where my contribution includes personal and/or confidential information relating to an identifiable third party, I confirm that I have disclosed such information lawfully and with due regard to that party’s rights, including privacy rights.
Neither my appearance nor any statements made by me will be defamatory or violate or infringe upon the intellectual property rights, including copyright, or any other rights of any third party.
Privacy and Data Protection
I acknowledge and understand that:
The Network shall be the data controller for the personal data collected through my participation in the Productions. The Network may collect and process personal data including: my name, contact details, image, likeness, voice, recordings, biographical information, professional information, opinions expressed during the Production and any other identifying information or information voluntarily provided by me for purposes of the Productions.
The Network processes this information for: media production, producing and publishing Content, broadcasting and streaming (including live streaming), editorial purposes, audience engagement, marketing and promotion, distribution, legal and regulatory compliance, archival purposes and internal administration. The Network shall process personal data in accordance with the Data Protection Act, Cap. 411C Laws of Kenya, and may rely upon consent, contractual necessity, legitimate interests or any other lawful basis recognised by applicable law, where appropriate.
The Network may share this information with: affiliates and production partners, broadcasters, distributors, social media platforms, cloud hosting providers, technology service providers, and professional advisers including where processing occurs outside Kenya, subject to appropriate safeguards where required by applicable laws.
I understand that I have rights under the Data Protection Act, including the right to: request access to my personal data, request correction of inaccurate information, object to certain processing where applicable, request deletion (subject to legal or practical limitations), withdraw consent where consent is the lawful basis for processing, and lodge a complaint with the Office of the Data Protection Commissioner in the event of a breach of my rights under the Data Protection Act. I acknowledge that where I withdraw consent, such withdrawal shall not affect processing that was lawfully undertaken before the withdrawal, including Content already recorded, edited, published or distributed. Where I voluntarily disclose sensitive personal data concerning myself during the Production, I expressly consent to its recording, processing and publication for the purposes described in the Release.
Retention
I acknowledge that the Network may retain original recordings, edited Productions and archival copies of the Content indefinitely unless otherwise agreed in writing or required by applicable law for so long as reasonably necessary to fulfil the purposes described in the Release, including archival, editorial, historical and commercial purposes.
Liability
I agree to release and indemnify the Network, its affiliates, directors, officers, employees, contractors, production partners, successors, assigns and licensees against any loss, damage, liability, claim, demand, cost or expense (including reasonable legal fees) arising directly from:
any material breach on my part of the warranties, representations or obligations contained in the Release;
any claim made against me that I knowingly infringed the intellectual property, privacy or other legal rights of a third party;
any defamatory or unlawful statement knowingly made by myself during the Productions; or
any wilful misconduct or unlawful act on my part in connection with my contribution to the Productions.
I acknowledge that the Network will rely on the rights, consents and permissions granted under the Release in producing, publishing and distributing the Content. Accordingly, I agree not to bring any claim against the Network arising solely from the Network's lawful exercise of those rights in accordance with the Release.
Nothing in the Release excludes or limits any liability arising from fraud, wilful misconduct, gross negligence or any liability that cannot lawfully be excluded or limited under the laws of Kenya.
Confidentiality
I confirm that I shall not issue any press releases or other public statements or otherwise disclose confidential information relating to the Production to any third parties, including unpublished editorial content, production processes or commercial arrangements, without the Network's prior written consent.
Dispute Resolution
The Release and these Terms and Conditions shall be governed by the laws of Kenya. The courts of Kenya shall have exclusive jurisdiction over any dispute arising from the same.
General provisions
The Release and these Terms and Conditions constitutes the entire agreement between the Network and the Contributor regarding their participation in the Productions. Any amendment to the Release must be in writing and signed by both parties. In the event of any inconsistency or conflict between the Release and these Terms and Conditions, the provisions of these Terms and Conditions shall prevail to the extent of the inconsistency.
Please Note:If you have any questions about the meaning of any term, please return the form to the production team for clarification before signing.
For Audience Members
This event is being photographed, filmed, livestreamed and audio recorded by Sauti Sessions Network Limited (“Sauti Sessions”) for the production and distribution of podcasts, live shows, documentaries, blogs, interviews, social media content and other current or future productions. By entering and remaining within the event venue, you acknowledge that your image, voice, likeness or appearance may be captured as part of the audience or event environment.
Recordings from this event may be used for:
Livestreams and broadcasts;
Documentaries and mini-documentaries;
Podcasts;
Blogs and websites;
Social media platforms;
Promotional and marketing materials;
Educational and archival purposes; and
Other editorial and commercial purposes connected with Sauti Sessions’ productions.
Your privacy
Sauti Sessions is the data controller for personal data collected through photographs and recordings made at this event, and will process the data for the purposes described above in accordance with the Data Protection Act, Cap. 411C Laws of Kenya. You have rights under the Data Protection Act, including the right to request access to your personal data, request correction of inaccurate information, object to certain processing where applicable, and lodge a complaint with the Office of the Data Protection Commissioner. Our full Privacy Notice is available at www.sautisessions.com.
Featured Interviews and Close-Up Recordings
If you are invited to participate in an interview, performance, testimonial or any other featured recording, you will be required to sign a separate Contributor Release before recording begins.
If You Prefer Not to Be Recorded
If you do not wish to appear in identifiable recordings, please notify a member of the Sauti Sessions team. While we will make reasonable efforts to accommodate your request, this may not always be possible where wide crowd or incidental audience footage is being captured during a live event.
Thank you for helping us create meaningful stories and conversations!
The Sauti Sessions Team
Contact Us
If you have any questions regarding these documents or your participation, please contact: Sauti Sessions Network Limited via Email: info@sautisessions.com.
Fin.